Filing to seal your court record is a practical way to reclaim privacy after a legal matter. A sealed record will be hidden from public searches. It can help with jobs, rentals, and your online reputation. Here’s a simple guide to walk you through the process.
Dig Deeper: How to Remove Court Records from Google Search
What Does “Sealing a Record” Mean?
Sealing a record means it’s still in the court system, but hidden from public access. Only certain parties—like you, your lawyer, or law enforcement—can see it. It won’t show up in public databases or court websites. It’s not the same as expungement, which erases it completely.
Use short sentences and common language written at a 9th grade reading level. File the right order to legally seal your past and protect your future.
Step 1: Check if You Qualify
Know Your State Rules
Each state sets its own rules for sealing records. Eligibility often depends on:
- Type of offense (misdemeanor, felony, DUI)
- Outcome (dismissed, acquitted, convicted)
- Time passed since the case closed
Some states require a waiting period. Others allow sealing only for non-violent crimes. Check your local court’s website for eligibility guidelines.
Why It Matters
Around 41 states allow some form of record sealing. This affects more than 30 million Americans with eligible records. Many don’t know they can apply. Taking this step can unlock new opportunities.
Step 2: Gather Your Documents
Court Paperwork You Need
You’ll need to collect:
- The case number and filing date
- A copy of the final judgment or dismissal
- Any probation or completion certificates
If you can’t locate these, you can request copies from the court clerk. Expect a small fee.
Proof of Identity
Most courts require:
- A government-issued ID (like a driver’s license)
- Your contact info (address and email)
Step 3: Get the Right Sealing Forms
Visit the court’s website or go to the clerk’s office. Ask for the forms to seal your record. Forms usually include:
- Petition or motion to seal
- Notice to prosecutor or victim (to inform them)
- Proposed sealing order (to submit to the judge)
Some courts offer secure PDF downloads. Others require you to complete and file them in person.
Step 4: Fill Out the Forms Carefully
Follow Instructions Exactly
Make sure your forms include:
- Your full legal name
- Case number and court location
- Checkboxes or yes/no answers about eligibility
- A clear statement asking the judge to seal the record
Missing details could delay approval. Double-check spelling and dates before filing.
Notarization
Some courts require notarized forms. Bring a notary seal or get it done at the clerk’s office.
Step 5: File Your Petition
Filing in Court
Take your completed forms and pay the filing fee (often $20–$100). Use certified mail or file in person, depending on court rules.
Serve Notice
After filing, you must notify the prosecutor’s office or possibly victims. The court uses the information in your forms to manage this. In some places, you must mail them a copy of your filing. Always keep proof of delivery.
Step 6: Attend the Hearing (If Required)
Check If a Hearing Is Needed
Some states automatically seal records once eligible. Others require a hearing. If your case needs a hearing, the court will schedule one within a few weeks.
What to Expect
During the hearing:
- Bring original court documents
- Dress professionally
- Answer any questions if asked
Judges usually approve sealing if you meet the legal criteria. One man shared, “I was nervous, but the judge asked simple questions and said yes.” These hearings are typically quick, often lasting just five minutes.
Step 7: Follow Up After Approval
Get a Certified Order
Once your order is signed, request a certified copy from the clerk. This official document is key to updating other records.
Send Copies to Third Parties
Want your record removed online? Send the certified order to:
- State bureau of investigation
- Court record agencies and repositories
- Background check and public record sites
These organizations typically update their databases within 30–60 days.
Step 8: Check Public Records and Search Results
Verify Removal
After filing the order:
- Search your name on Google, on your state’s court site, and in public databases
- Look at background check sites like BeenVerified
If you still see your record, follow up with each site. Use the certified order to request removal.
Keep Proof
Save copies of:
- The sealing order
- Certificates you used
- Emails or letters from sites confirming removal
This will help if unexpected issues arise later.
Extra Tips for Success
- Start early. The process may take months.
- Be polite and professional. Courthouse staff are usually helpful.
- Consult legal aid if needed. Some states offer free legal help for sealing records.
- Use a reputation management service like Top Shelf Reputation to help track and remove records online.
Final Thoughts
Sealing your court record isn’t just about hiding the past. It’s about building a future without barriers. Schools, employers, and landlords often run quick audits or background checks. A clean record can make the difference in those decisions.
If you meet the requirements, follow each step carefully. Watch your case, track your filings, attend the hearing (if needed), and follow up on removal afterward. You’ll end up with a hidden past and a brighter path ahead.
When you finish, you’ll feel lighter knowing a closed chapter isn’t constantly visible online. And you’ll be free to move forward.
Need help? Top Shelf Reputation specializes in managing court records online, even when they can’t be fully removed. Contact us today to take back control of your online image.