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Who to Contact to Remove Outdated Court Records from Databases

Who to Contact to Remove Outdated Court Records from Databases

Old court records can still pop up online long after the case is closed. Even if the charges were dropped or dismissed, your name might still be listed on search engines, people search sites, or background check reports.

Old court records can still haunt you when they show up in online databases. But you have ways to fight back. Here is a step‑by‑step plan to help you remove them.

Dig Deeper: How to Remove Court Records from Google Search

What Counts as an Outdated Court Record

Some courts drop charges or dismiss cases after completion or acquittal. These records may remain in public databases. Background check sites may list your name alongside an old case even after it’s no longer valid.

One study showed that about 20% of online background checks contained wrong or outdated legal information. That’s a lot of people being hurt by dead records.

Who You Should Contact

Court Clerk or Court Administrator

They are your starting point. These officials hold the official records.

Obtain certified documents such as:

  • A dismissal order
  • A sealing or expungement order
  • A certificate of disposition or case closure

Certified copies are essential. They prove the case is no longer live. These documents become your evidence for removal requests.

The Website Hosting the Record

These could be publicly available courtroom websites or third‑party aggregators like Justia, CourtListener, or public record directories.

  1. Visit the site.
  2. Locate “Opt‑out,” “Contact,” or “Data removal” pages.
  3. Provide:
    • Your full name and case number
    • The URL showing the outdated record
    • A copy of the certified court order

Repeat the process for each site. Many are quick to remove outdated entries once presented with proof.

One caller told us, “I emailed three aggregators with my dismissal order. Two acted within a week. The third took fifteen days, but it finally came down.”

Background Check and Consumer Reporting Agencies

These sites are used by employers, landlords, and lenders.

Examples include:

  • TransUnion SmartMove
  • Experian RentBureau
  • CoreLogic
  • Tenant screening services

Under the Fair Credit Reporting Act (FCRA), you can dispute outdated or incorrect entries.

Steps to follow:

  1. Request a free copy of your report.
  2. File a dispute.
  3. Attach your certified court documents.
  4. Wait up to 30 days for resolution.

Include a cover note:

“My case was dismissed on MM/DD/YYYY. Please update or delete the entry.”

Often the report will be corrected or removed completely.

Google and Other Search Engines

Even if a page is removed, search results may still appear.

Use Google’s Remove Outdated Content tool:

  • Paste the URL of the removed page
  • Upload proof (for example, screenshots or certified orders)

Google reviews and generally removes these results within a week or two.

Web Hosts or Abuse Contacts

Some websites ignore removal requests.

They host on services like:

  • GoDaddy
  • Bluehost
  • HostGator

Use a WHOIS lookup to find the host’s abuse contact. Email them:

  • The URL to be removed
  • Proof the content is outdated
  • A copy of the court order

Many hosts have terms against storing outdated personal info. They may pull the page immediately.

State Attorney General or Consumer Protection Offices

Some states ban unscrupulous removal fees or outdated court listings. A couple even force sites to remove old criminal records.

If removal requests fail:

  1. File a complaint with your state’s attorney general
  2. Describe the site’s refusal
  3. Attach proof of dismissal

State pressure can force compliance, especially when laws are in the site’s favor.

Reputation Management Services

If you’re pressed for time or overwhelmed, professional help may be wise.

For example, Top Shelf Reputation specializes in:

  • Finding all outdated court listings
  • Contacting sites on your behalf
  • Monitoring results over time
  • Ensuring removed content stays offline

This may come with a fee, but it can save you time and hassle.

Step-by-Step Removal Plan

  1. Search your name on Google, Bing, DuckDuckGo
  2. Get certified court orders from the court clerk
  3. Send removal requests to each site and aggregator
  4. Dispute with background check firms under FCRA
  5. Use Google’s removal tool to clear search results
  6. Contact web hosts if sites refuse to act
  7. File a state complaint for persistent violations
  8. Hire a reputation service if it’s too much to handle

Timeline You Can Expect

  • Certified court orders: 1–7 days
  • Aggregator site removal: 3–21 days
  • Background check updates: 14–30 days
  • Search engine removal: 7–14 days
  • Web host takedown: Varies widely
  • State complaint resolution: Several weeks to months

Final Tips to Stay Ahead

  • Keep email receipts and screenshots
  • Follow up weekly if you get no reply
  • Use the correct legal names and case numbers each time
  • Clean up search results regularly every few months

Final Thoughts

You have more power than you realize when it comes to outdated court records. Start with official documents, send clear requests, file disputes, and follow up until the job is done.

You deserve to be judged on who you are today. With the right steps, you can make sure old court records don’t hold you back.

Need help? Top Shelf Reputation specializes in managing court records online, even when they can’t be fully removed. Contact us today to take back control of your online image.

Top Shelf Reputation
Top Shelf Reputation helps individuals and businesses remove court records from Google and build a clean, credible, and lasting online image.

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Privacy Policy

Commitment to Privacy

We at Top Shelf Reputation are committed to protecting the privacy of our customers. We are dedicated to providing you with superior service while protecting your privacy and safeguarding your personal information, as well as how you can access your information. This Privacy Policy outlines how and why we collect, use, protect and disclose your information, as well as how you can access your information on our website: topshelfreputation.com (the “Website”).

Information Collection 

Top Shelf Reputation collects personal information as defined under the New York SHIELD Act, the California Consumer Privacy Act (“CCPA”), the Canadian Personal Informal Protection and Electronic Documents Act (“PIPEDA”), the United Kingdom’s Data Protection Act 2018 (“DPA”), and the European Union’s General Data Protection Regulation (“GDPR”). Hereinafter, collectively, the “Privacy Laws”. Additionally, we control and process personal data under the DPA and GDPR. 

If you are a citizen or legal resident of the United Kingdom or European Union, or a resident of California, please see the section entitled Data Protection Rights Under the DPA, GDPR and the CCPA, below.

What Personal Information Do We Collect and How? 

We collect your personal information when you fill out a contact form from our Website for a quote for our services and in subsequent communications with our representatives via email, text message, video call or telephone call. If you opt to engage our service, some additional information may be collected in our written agreements which are executed via electronic signature. The personal information we may collect includes:

  1. your name,
  2. telephone number,
  3. residential address (for engaged clients only),
  4. email address,
  5. IP address;
  6. date of birth (for engaged clients only); and
  7. credit card information; and
  8. copies of your legal identification (for certain engaged clients only).

 

We may, however, in accordance with the Privacy Laws collect personal information without your knowledge or consent for a variety of reasons. These include collection solely for journalistic, artistic or literary purposes; information that is publicly available; collection that is clearly in the interests of the individual and consent cannot be obtained in a timely way, or it is required by law. 

Why We Collect Personal Information and What We Use Your Personal Information For

Collecting personal information about you is essential to our being able to provide the services that best meet your needs. All of the personal information we collect comes directly from you and may be used for the following purposes:

  1. to process applications and provide requested information, products or services;
  2. to obtain information for billing and accounting services relating to our products and services;
  3. to send communications, including newsletters;
  4. to offer you new products, services, or to inform you of ongoing campaigns and promotions;
  5. for internal, external and regulatory audit purposes;
  6. to manage and develop our business and operations to provide our customers with the highest level of satisfaction; an
  7. to meet legal and regulatory requirements.

Personal information may also be used for other purposes, subject to obtaining your express prior consent for such use. 

How Do We Secure Your Information? 

We are committed to protecting your personal information with the appropriate security measures, physical safeguards and electronic precautions. We implement a variety of security measures to maintain the safety of your personal information when you use our services, as required by the Privacy Laws. Access to personal information will be authorized only for the employees who need to know this information in order to perform their respective job duties and for the purposes set out in this Privacy Policy and in any contracts signed by you, or pursuant to your written instructions. We train our employees and make them aware of the importance of maintaining the confidentiality of personal information and our legal obligations under the Privacy Laws. Our employees are required to maintain confidentiality and may not use the information for any unauthorized purpose. Only our employees with a business need to know, or whose duties reasonably so require, are granted access to your personal information. We use a secure server which stores all personal information. All supplied sensitive/credit information is transmitted via Secure Socket Layer (SSL) technology and we keep the information confidential. After the conclusion of the services provided to you, your personal information (including any credit card numbers, social insurance numbers, or other financial information, etc.) will be deleted from our servers in accordance with applicable law.

Do We Use Cookies? 

Yes. We use session cookies utilizing HTML5, and Javascript. Cookies are small files that a website or its service provider transfers to your computer’s hard drive through your web browser (if you allow them) that enables the website or service provider’s systems to recognize your browser and capture and remember certain information. We use cookies to compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future. While Cookies are widely used, it may be possible to disable Cookies via your browser settings. You may visit our site anonymously. Google, as a third-party provider, uses cookies to serve ads on our site. Google’s use of the DART cookie enables it to serve ads to you based on your visit to our Website as well as other sites on the Internet. You may opt out of the use of the DART cookie by visiting the Google ad and content network privacy policy. 

Do We Disclose Any Information To Outside Parties?

We will only use your personal information for the purposes stated in this Privacy Policy, as well as any forms signed or completed by you, any purposes that may be outlined and agreed to verbally, and within the limits of the Privacy Laws.

In the event that we want to use your personal information for a purpose not previously identified, consent with respect to such use or disclosure will, subject to the Privacy Laws and other applicable laws, be sought before it is used.

We may share your personal information as outlined below. In each case, we will endeavor to ensure that any other recipients of your data comply with the terms of this Privacy Policy and the Privacy Laws, including without limitation, through the use of contracts, non-disclosure agreements, confidentiality agreements, and other legally enforceable mechanisms.

In certain circumstances, we may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. We may also disclose your personal information as required by law, such as to comply with a subpoena or other legal process, when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request. Where legally permitted, you will be notified of any such disclosures.

If Top Shelf Reputation is involved in a merger, acquisition, dissolution, sale of all or a portion of its assets, or other fundamental corporate transaction, we reserve the right to sell or transfer your information as part of the transaction. In such an event, you will be notified via email and/or a prominent notice on our website of any change in ownership, incompatible new uses of your personal information, and choices you may have regarding your personal information.

We may share your personal information with Service Providers we utilize for business purposes, including without limitation, monitoring and analyzing the usage of our services, advertising our services on third-party websites, advertising on our website, interacting with you, or for payment processing.

We may share or transfer your personal information with any parent company, subsidiaries, affiliates (including joint-venture partners, companies we control or that are under our common control) or successors, or in connection with any merger, sale, financing applications, or acquisition by another company.

We may share your information with our business partners to offer you certain products, services or promotions, including without limitation, law firms and legal professionals, public relations firms, etc. BY USING OUR SERVICES OR SUBMITTING YOUR INFORMATION TO US YOU EXPRESSLY AGREE TO SUCH TRANSFERS AND EXPRESSLY RELEASE US FROM ANY LIABILITY FOR THE ACTIONS OF OUR BUSINESS PARTNERS.

When you share personal information or interact with other users or register through a third-party platform, such as social media or professional networking sites, your contacts other users of said third-party platforms, may be able to see your name, profile picture, location and other data. Similarly, other users may be able to view the nature of your interaction with us, comment or share such interactions and/or contact you directly.

In certain circumstances, we may be required to provide personal information to third parties for legal or regulatory purposes.

Non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

Children’s Online Privacy Protection Act Compliance 

We are in compliance with the requirements of COPPA (Children’s Online Privacy Protection Act), we do not collect any information from anyone under 13 years of age. Our Website, products, and services are all directed to people who are at least 13 years old or older. 

Your Consent 

Consent is required for the collection of personal information and the subsequent use or disclosure of this information. In order for us to receive personal information from you and allow us to provide you with a requested product or service, your consent to allow us to use that personal information in accordance with this Privacy Policy. When you are completing the service request form on our Website, you will be required to confirm by way of checking a box that you have read and agreed to the terms of this Privacy Policy. Only after such box is checked, will your personal information included in the form be provided to us. If you need to provide personal information about other individuals (such as employees, dependents, etc.), you must first obtain their consent for these purposes prior to your disclosure to us. Providing us with your personal information is always your choice. When you request services from us, we ask that you provide information that enables us to provide those services to the best of our abilities. You will be authorizing us to use and retain this personal information for as long as it may be required for the purposes described above. Your consent remains valid even after the termination of our relationship with you unless you provide us with written notice that such consent is withdrawn. By withdrawing your consent, or not providing it in the first place, you may limit or even prevent us from being able to provide you or an authorized third party with the products or services desired. You may withdraw consent at any time, subject to legal or contractual restrictions and reasonable notice. You can contact us at [email protected] to express your intention to withdraw your consent. You may also contact us for more information regarding the implications of withdrawing consent. This policy does not cover statistical data from which the identity of individuals cannot be determined. We retain the right to use and disclose statistical data as we determine appropriate. 

Data Protection Rights Under the DPA, GDPR and the CCPA

As a citizen and/or resident of the European Union (“EU”) or the United Kingdom (“UK”) you may have certain rights available to you under the GDPR, in addition to those set forth elsewhere in this Privacy Policy. Residents of California may have rights under the CCPA similar to those contained in the GDPR. These rights include:

  1. Right to access – you have the right to request copies of your personal data collected by us. We may charge a small fee for this service.
  2. Right to correct – you have the right to that we correct any personal information we hold which you believe is inaccurate or incomplete.
  3. Right to erase – you have the right to request that we erase your personal data, under certain conditions.
  4. Right to restrict – you have the right to request that we restrict the processing of your personal data, under certain conditions. This includes the right to opt out of the sale of personal data under the CCPA.
  5. Right to object – you have the right to object to our processing of your personal data, under certain conditions.
  6. Right to portability – you have the right to request that we transfer the data we have collected to another organization, or directly to you, under certain conditions.
  7. Finally, you have the right not to be discriminated against based on exercising any of the rights listed above.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us via the means listed in the Contacting Us section below.

Dispute Resolution 

If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our U.S.-based third party dispute resolution provider (free of charge) at https://feedback-form.truste.com/watchdog/request. 

Privacy Policies of Other Websites 

The Top Shelf Reputation website contains links to other websites, including without limitation, our profiles on social media pages. Our Privacy Policy applies only to the Top Shelf Reputation website and does not apply to any other websites which you may access via the Top Shelf Reputation website. When navigating to any other website from topshelfreputation.com you should read their privacy policy.

Changes to our Privacy Policy 

We may from time to time change or update this Privacy Policy as new services and uses are added or laws change. Changes to this Privacy Policy will be effective when notice of such change is posted on our website. Please check this Privacy Policy regularly for updates. This policy was last updated December 5, 2024. 

Contacting Us 

If there are any questions regarding this privacy policy you may contact us at [email protected] or write to us at 3050 Biscayne Blvd., Suite 400, Miami, FL 33137.